AI features

Overview

Programleaf uses AI across five areas of the product:

• Event creation — generate a complete event and its program from a brief, a PDF/DOCX document, or a photo of an existing program.
• Event planning — generate a full event preparation plan: prioritized tasks, timelines, vendor recommendations, budget guidance, and a categorized risk register.
• Content editing — reorder, expand, trim, or rename items in the workspace using the AI Assist panel.
• Design — generate a complete color and font scheme for your program with a single click.
• Invitations — draft a personalized invitation subject line and message body based on your event details.

The Free plan includes 3 AI creates (lifetime — this never resets) for event creation only. The Standard plan includes AI creates, AI tweaks, and theAI Planner, each with its own monthly allowance. See Credits and quotas for details.

Create from brief

Build a full event by answering a series of questions about it. The AI uses your answers to generate sections, items, descriptions, and timings.

How it works

1. From the Dashboard, click New Event → Build with AI → From Brief.
2. Answer the guided questions:
   • Event title — the name of your event (required).
   • Event type — Wedding, Church Service, Birthday, Conference, Meeting/Lecture, Funeral, Graduation, Concert, Dinner, or Other (required).
   • Start and end time — helps the AI place realistic timings on each item.
   • Program flow — describe the order of events. The more detail, the better the output (up to 800 characters).
   • Item count — a rough guide: 5–8, 8–12, 12–18, or 18+.
   • Tone — Formal, Semi-formal, or Casual.
   • Color preferences — describe a palette or leave blank for the AI to suggest one.
   • Special notes — any constraints or must-haves.
3. Review your answers on the summary page. Go back to change anything.
4. Click Set Up Workspace. The AI builds the event and its program (usually 10–20 seconds).
5. Review the generated program. Edit directly on the page if needed, then click Save.

Create from document

Upload an existing program document and let AI extract the structure and convert it into a Programleaf event.

Supported formats

• PDF — text-based PDFs work best; scanned/image-only PDFs may produce less accurate results.
• DOCX — Microsoft Word documents.

How it works

1. From the Dashboard, click New Event → Build with AI → Import from PDF / DOCX.
2. Upload your file (up to the plan file size limit).
3. Select the event type and tone.
4. Optionally add color preferences and special notes.
5. Click Import & Build. The system extracts the text (up to 10,000 words) and sends it to AI for structuring.
6. Review the generated program. Edit directly on the page to correct any errors, then click Save.

Create from photo

Snap a photo of a printed program — a church bulletin, a wedding program card, a conference schedule — and AI will digitize it into an editable Programleaf event.

How it works

1. From the Dashboard, click New Event → Build with AI → Digitise from Photo.
2. Upload a photo (JPEG or PNG) or use the camera on mobile to capture one directly.
3. Select the event type and optionally add special notes.
4. Click Digitize & Build. The image is processed using AI vision to read and structure the text.
5. Review the generated program. Edit directly to correct any errors (AI may misread handwriting or stylized fonts), then click Save.

AI Assist (workspace) Standard+

The AI Assist panel in the event workspace helps restructure or refine your content. Each use consumes one AI tweak credit.

How to use it

1. Open an event in the event workspace (Workspace from the Dashboard).
2. Click the AI button in the toolbar to open the panel.
3. Choose an action:
   • Reorder — AI suggests an optimized item ordering based on event flow.
   • Expand — AI adds more detail and content to items.
   • Trim — AI removes unnecessary items and shortens descriptions.
   • Rename — AI improves item names for clarity and consistency.
4. Optionally add notes to guide the AI (e.g., "keep the prayer items together" or "make it more formal").
5. Click Apply. The workspace shows a preview with color-coded changes:
   • Green — newly added items or content.
   • Yellow — modified items.
   • Strikethrough — items the AI suggests removing.
6. Review the suggestion. Click Accept to apply or Dismiss to discard.

AI design generator Standard+

Generate a complete color and font scheme for your program with one click. Each generation consumes one AI tweak credit.

How to use it

1. Open the program's Design tab.
2. Click AI in the design toolbar.
3. Fill in the generation options:
   • Event type — auto-filled from your program title if available.
   • Tone — Formal, Semi-formal, or Casual.
   • Color preference — describe a palette (e.g., "gold and ivory", "dark navy") or leave blank for AI to choose.
   • Design notes — specific instructions for layout, borders, or card styling.
4. Optionally toggle constraints: No Borders, No Backgrounds, or No Cards.
5. Click Generate Design. The AI applies a complete scheme to the live preview.
6. Review in the preview panel. Click Accept to keep or Discard to revert.

AI invitation draft Standard+

Let AI write the subject line and message body for your invitation emails based on your event details. Each draft consumes one AI tweak credit.

How to use it

1. Open the program's Invitations tab.
2. In the compose section, click AI Assist.
3. Fill in the options:
   • Tone — the formality of the message.
   • Custom notes — any specific details to include (e.g., dress code, RSVP deadline, parking instructions).
4. Click Generate draft. The subject and message fields are filled with the AI output.
5. Review and edit the draft before sending.

AI Planner Standard+

The AI Planner turns your event idea into a complete preparation plan. Open the Planner tab on any event and describe it — the AI generates:

• A prioritized task list with realistic timelines
• A tailored vendor list — venues, caterers, AV, photographers, florists, and more
• Budget guidance — suggested allocations and cost optimization tips
• Risk register — a categorized list of plausible risks (permit, insurance, weather, accessibility, other) with a mitigation plan for each, worth checking into — general prompts based on common event patterns, not a legal or jurisdiction-specific determination of what you actually need

The Planner uses its own separate credit pool, independent of your AI creates and tweaks. Planner credits reset monthly on your subscription anniversary date (they do not carry over). The Free plan has no Planner access.

Credits and quotas

AI features use three types of credits, all included with your plan:

AI creates

Consumed when you generate a new event (from brief, document, or photo). One creation = one credit, regardless of whether you save the result.

AI tweaks

Consumed by the AI Assist panel (reorder, expand, trim, rename), AI design generation, and AI invitation drafts. One action = one credit.

Credits by plan

Tips for better results

• Be specific in your brief — include names, timings, and specific moments. "Welcome speech by Jane, 5 min" produces better output than "opening remarks."
• Choose the right event type — this shapes the structure and language the AI uses. A "Church Service" generates liturgy-appropriate sections; a "Conference" generates sessions and keynotes.
• Use the tone setting — Formal adds honorifics and measured language; Casual uses friendly, relaxed wording.
• Review everything — AI is a powerful starting point, but it may get names, timings, or cultural details wrong. Always proofread before publishing.
• Iterate with AI Assist — after creating an event, use the workspace's AI Assist to refine. Generate the program first, then Trim or Rename to polish.
• Photograph clearly — for photo imports, flat lighting and tight crops produce the best text recognition.
• Try design generation after content is finalized — AI design works best when your event has its final title and event type, since it uses these to choose an appropriate palette.