Catalogs

What is a catalog?

A catalog is a curated collection of programs that guests can browse from a single shared link. Instead of sharing individual programs one by one, you share the catalog URL and guests see all your programs listed on one page. Tapping a program opens it inline — no navigation away.

Use cases:

• Wedding venue — one link for the whole weekend: rehearsal dinner, ceremony, reception
• Conference — all sessions in one place, each with its own running order
• Church — archive weekly services, weddings, and special services under one catalog
• Theater company — group productions by season; guests browse the full season
• Event planner — organize a client's full event calendar into a single link

Creating a catalog

1. Go to the Dashboard and scroll to the Catalogs section.
2. Click + New Catalog.
3. Enter a Title (required) and an optional Description.
4. Click Create. The catalog opens straight into the Edit page.

Adding programs

There are two ways to add a program to a catalog:

From the catalog's Edit page

1. On the Dashboard, find the catalog card and click Workspace — or click anywhere on the card.
2. The catalog workspace opens on the Edit tab.
3. In the Programs section, use the dropdown to select one of your programs.
4. Click Add. Repeat for each program you want to include.

From the program's Manage page

1. On the Dashboard, find the program card and click Workspace — or click anywhere on the card.
2. In the event workspace, click the Manage tab in the top navigation.
3. Scroll to the Catalog section.
4. Select an existing catalog from the dropdown — or choose + Create new catalog to create one on the spot.
5. Click Add to Catalog.

Setting a date & venue per program

Each program in a catalog can display its own date, time, and venue in the program list — useful when the programs represent different events on different days.

1. In the catalog's Edit page, find the program in the Programs section.
2. Click the Date button in its action row.
3. Pick a date and time with the date/time picker, and optionally type a venue name.
4. Click Save. The date and venue appear below the program's title in the catalog list.

Venue and directions

When a program in your catalog has a venue set with location data (via the venue search on the program's Program tab), guests viewing that program in the catalog see a directions link next to the venue name. Tapping it opens Google Maps with turn-by-turn directions to the venue.

How it works

1. Open the program's workspace (not the catalog workspace) and go to the Program tab.
2. In the Venue field, type a place name and select from the autocomplete suggestions.
3. Save the program. The venue name and coordinates are stored.
4. When guests open the catalog and select that program, they see the venue name with a small arrow icon.
5. Tapping the venue opens Google Maps with directions to that location.

Reordering & removing programs

Reorder

• Desktop: drag the handle on the left of any program row to reorder.
• Mobile: use the ↑ / ↓ arrow buttons that appear in place of the drag handle on small screens.

The new order saves automatically.

Remove a program from the catalog

1. Click Remove in the program's action row.
2. Confirm the removal. The program is removed from this catalog only — it still exists as a standalone program.

Delete a program entirely

1. Click Delete in the program's action row.
2. Confirm. The program is permanently deleted from your account.

Editing catalog details

1. Open the catalog and go to the Edit tab.
2. Update the Title and Description fields.
3. Click Save in the toolbar. The toolbar flashes green on success.

Undo (Ctrl+Z) and redo (Ctrl+Y) are available for catalog detail edits within the current session.

Catalog poster

The poster is an optional landing screen that appears when guests visit a catalog that has not been published yet. It displays the catalog title, an optional tagline, and your catalog's accent styling — great as a "coming soon" page, a venue welcome screen, or when sharing on social media before the event details are finalised.

1. In the catalog's Edit page, go to the Appearance section.
2. Toggle Catalog Poster on.
3. Optionally add a tagline (e.g. "Our flagship event series, 2024–2026").
4. Click Save.

While the catalog is unpublished, guests who visit the catalog link will see the poster. Once the catalog is published, guests go straight to the full program list instead.

Owner preview

As the catalog owner, you can switch between the poster and the full catalog view at any time while the catalog is unpublished. A View Poster button appears above the catalog header, and the poster itself shows a ← Back to Catalog button to return to the full view.

Publishing and sharing

1. From the catalog card on the Dashboard, click Publish.
2. Publishing the catalog also publishes any programs inside it that were still drafts.
3. Once published, copy the catalog link or QR code from the card and share with guests.

The shareable URL follows the format programleaf.com/view/XXXXXXXX using your catalog's 8-character code.

Guest experience

When a guest opens your published catalog link they see:

• A header with the catalog badge, title, description, and program count.
• An expandable program list — tap the chevron next to the count to reveal all programs with their titles, dates, and venues.
• The first available program (or the one currently live) loaded inline below the header — no page navigation required.
• If the program has a venue with location data, a directions link appears — tapping it opens Google Maps.
• Tapping a different program in the list switches the viewer instantly.
• If any program is in Live Control, it is selected automatically and the live highlight updates in real time.

Guests do not need an account to view the catalog.

Catalog invitations

Send private email invitations to give specific guests access to a catalog before it is published, or to share a catalog that never goes fully public.

1. On the Dashboard, click the catalog card or click Workspace on the catalog card to open the catalog workspace.
2. Click the Invitations tab in the top navigation.
3. Add recipients, compose a message, and send — the same flow as program invitations.
4. Each accepted invitation gives the guest a direct link to the catalog.

See Invitations for full details.

Deleting a catalog

1. On the Dashboard, click the catalog card or click Workspace to open the catalog workspace.
2. Click the Manage tab in the top navigation.
3. Scroll to the Delete Catalog section and click Delete Catalog.
4. A confirmation message appears inline — click Yes, Delete to confirm.