One built-in planner. 7+ structured sections. Everything from weather risks to run of show, budget to guest notes — organized, trackable, and ready in minutes — with AI doing the heavy lifting.
No generic templates. Just a solid starting point, tailored fresh every time you run an event.
Describe your event — type, date, venue, guest count, goals — and Programleaf's AI instantly fills in all your planning sections for you.
You get:
Not a generic template. A tailored plan fully editable and yours to refine.
Most event planning tools give you a blank document and wish you luck. The Smart Planner comes pre-structured with every category you actually need.
Live weather forecast for your event date and venue, refreshed on demand. No more day-of surprises about rain, wind, or heat.
A time-stamped sequence of every cue, handoff, and moment on the day. Checkboxes let you mark each one done as you go — so nothing gets skipped and everyone knows what's next.
Line items with priority levels (Major, Moderate, Minor), notes, and an allocated checkbox. See at a glance where your money is going and what's still unconfirmed.
Track every service provider — caterers, photographers, AV teams, florists — with their role, notes, and confirmation status. No more hunting through emails to find a contact.
An outreach log for every call, email, and follow-up you've sent to guests, vendors, or your team. Check off what's done and see exactly what still needs a response.
Track everyone running the event — speakers, performers, MC, crew — with their role and a briefed checkbox. Hand it to your team lead and know who's prepared.
Six time-horizon buckets — 8+ weeks, 4 weeks, 2 weeks, 1 week, day before, and day of — so you're always working on what's due now, not scrambling at the last minute.
A risk register to log potential issues — weather, permits, insurance, accessibility — and document your mitigation plan for each one, with an addressed checkbox to track what's covered.
Private notes for individual guests — dietary requirements, accessibility needs, VIP flags, special requests. The kind of detail that turns a good event into a memorable one.
Every time the AI generates a plan, Programleaf automatically saves a snapshot. Browse your recent versions, open any of them to read for reference, or restore with one click if you want it back.
Not happy with your latest changes? Accidentally overwrote a section? Your last strong version is always one click away.
Up to 15 snapshots — always there when you need them.
The tools you reach for during planning — without switching apps or losing your place.
The structure of a spreadsheet without the formula overhead. Add a line item, set the amount — totals update automatically. Priority levels, allocation tracking, and currency support built in. Create separate sheets for different budget categories. AI populates it first; you refine from there.
A draggable month calendar you can pull up at any point while planning. Navigate months, spot your event date, and figure out deadlines — without leaving the planner. Pins to wherever you need it on screen.
Open the Readiness Monitor at any point and get an instant score plus up to seven prioritized action items — flagging unconfirmed vendors, budget gaps, scheduling holes, and unbriefed participants. Results are cached so reopening is instant; refresh when you want a fresh read.
The Smart Planner is included with every Programleaf account. No extra setup. No spreadsheet imports. Just describe your event and go.